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Senior Executive Assistant in Southfield, MI at AF Group

Date Posted: 10/17/2018

Job Snapshot

Job Description



SUMMARY:

The Senior Executive Assistant is responsible for exercising discretion and judgment in assisting one or more executives. This position performs executive support tasks, which may be highly confidential and sensitive in nature, utilizing considerable independent judgment. This position performs high-level administrative work, including organizing, scheduling, coordinating, researching, compiling, and exchanging and analyzing information for executive(s) and the department. This role assists in implementing department activities and communications, both internally and externally.



RESPONSIBILITIES/TASKS:

  • Coordinates office activities for the executive(s), prioritizes and follows up on information and requests to and from the executive(s), and updates the executive(s) on current issues as necessary.
  • Assists in the planning, development, and implementation of department goals.
  • Researches, compiles, assimilates, and prepares documents and briefs executive(s) regarding content.
  • Reads and screens incoming correspondence and reports and handles or forwards as appropriate.
  • Receives, screens, and prioritizes incoming calls and visitors and refers to appropriate executive staff or provides necessary information.
  • Composes, types, and edits correspondence in response to incoming mail, calls, and other situations dictated by job responsibilities.
  • Prepares agenda and collects and distributes materials for meetings and conferences. Transcribes minutes and keeps records of proceedings as required.
  • Coordinates and facilitates executive's calendar(s) to arrange appointments, meetings, and conferences.
  • Recommends actions to be taken on budget expenditures, equipment, and supply needs.
  • Directs services, such as maintenance, repair, replenishing supplies, and files.
  • Makes domestic and foreign travel arrangements for executive(s) and department. Prepares and compiles travel vouchers and maintains all travel records.
  • Develops, compiles, and maintains various filing systems and informational databases and generates reports as requested or as scheduled.
  • May participate in interviewing, selection, and training.

This position description identifies the responsibilities and tasks typically associated with the performance of the position. Other relevant essential functions may be required.