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Project Coordinator in Southfield, MI at AF Group

Date Posted: 8/23/2018

Job Snapshot

Job Description

COBX- Senior Health Services





SUMMARY:



This position will provide administrative and technical support to assigned department(s). The Technician-Project Coordinator performs a broad range of administrative duties supporting the department including serving as liaison for communications with team members, management and executive staff.





RESPONSIBILITIES/TASKS:




  • Assists supervisor and management with resolution of problems; conducts special assignments as requested and prepares reports and/or analysis, documenting the results with recommendations to management.
  • Assists with the design, development, modification, testing, implementation and maintenance of assigned systems. Troubleshoots problems in assigned area and submits recommendations.
  • Interfaces with other areas, both internal and external, to resolve problems.
  • Compiles and analyzes data to produce routine and non-routine reports, presentations, letters, communications and graphics.
  • Assists personnel (both internal and external) by answering questions, supplying information and training.
  • Provides administrative support services to director exercising discretion and maintaining confidentiality in handling work objectives.
  • Coordinates and schedules meetings
  • Prepares schedules, agendas, travel arrangements, and meeting materials for team
  • Manages Director's schedule to ensure appropriate time is allotted for meeting preparation (i.e. reading and creation of presentations), travel time, and provides appropriate meeting materials
  • Ensures working locations are reserved as necessary when away from home location
  • Assists director with resolution of problems, including reach-out/initiation and follow up
  • Conducts special assignments as requested and prepare/revise presentations, reports and/or analyses
  • Answers phone calls, relays messages and receives external visitors, using discretion and judgment
  • Assists leadership with department budget maintenance
  • Prepares and submits expense reports
  • Tracks and monitors expenses throughout the year
  • Orders and monitors department office equipment and supplies
  • Maintains department organization documentation including organizational charts, responsibility charts, and organization contact lists
  • Coordinates work station reservations for new hires as a part of on-boarding and also facilitates any personnel location moves
  • Prepares all requests for hardware and software and maintains the area's HW/SW inventory as required
  • Perform other related duties as required

    This position description identifies the responsibilities and tasks typically associated with the performance of the position. Other relevant essential functions may be required.





    EMPLOYMENT QUALIFICATIONS:



    EDUCATION OR EQUIVALENT

    EXPERIENCE:



    High School Graduate or GED equivalent required. Two years of college preferred. Continuous learning, as defined by the Company's learning philosophy, is required.



    EXPERIENCE:



    One to three years' administrative support experience or equivalent combination of education and experience.



    SKILLS/KNOWLEDGE/ABILITIES (SKA) REQUIRED:




  • Proficient in Microsoft Office Suite.
  • Excellent oral and written communication skills with the ability to compose correspondence with a high degree of professionalism including punctuation, spelling and grammar.
  • Excellent organizational skills and ability to prioritize work.
  • Excellent customer service.
  • Attention to detail and multi-tasking.
  • Excellent skills in proofreading of documents for spelling, grammar, punctuation, and presentation.
  • Understanding of office practices and procedures.
  • Ability to work in very busy, and ever changing, environment while maintaining composure and professionalism.
  • Ability to complete work within specified timeframes.
  • Ability to work effectively independently.
  • Ability to maintain confidentiality on all levels and at all times.



    WORKING CONDITIONS:



    Work is performed in an office setting with no unusual hazards.

    The qualifications listed above are intended to represent the minimum education, experience, skills, knowledge and ability levels associated with performing the duties and responsibilities contained in this job description.

    We are an Equal Opportunity Employer. Diversity is valued and we will not tolerate discrimination or harassment in any form. Candidates for the position stated above are hired on an "at will" basis. Nothing herein is intended to create a contract.

    Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
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